# Invoice, Quote & Delivery Note Maker

Make invoices, quotes and delivery notes for free and save them as A4 portrait PDF. The form has the items a qualified invoice needs (請求書 in the Japanese form). It mixes 10%, 8% (reduced rate) and tax-exempt lines, takes prices with or without tax, and rounds tax down, to nearest or up per rate. Everything is made in your browser; nothing is sent.

- URL: https://tools.itlibra.com/en/invoice-maker
- On-device・No upload
- Last updated: 2026-10-23

## How to use

1. Choose the document type (invoice, quote or delivery note), and enter the issue date and number.
2. Enter your name and registration number (T + 13 digits; only the format is checked) and the recipient.
3. Enter each line’s item, quantity, unit and unit price, and pick its tax rate (10%, 8% or exempt). Choose whether prices are tax-exclusive or tax-inclusive.
4. Choose how the tax is rounded (down, to nearest or up). It is rounded once per rate for the whole document.
5. Click “Save PDF”. Use “Export JSON” to keep the entries, and “Duplicate” to start the next document.

## Use cases

- A sole trader sends a client an invoice in the qualified-invoice form
- An invoice that mixes 8% reduced-rate food with standard 10% goods
- A quote with a validity date, sent as PDF
- A freelancer shows the amount paid after withholding on a fee

## What it does

### Fields for qualified-invoice items

Issuer name and registration number, transaction date, totals and tax per rate, the rate of each total, and the recipient. Reduced-rate lines are marked ※ with a note.

### Tax rounded once per rate

Tax is worked out on each rate’s total, not on each line, and rounded once: down, to nearest, or up. Tax-inclusive entry uses 10/110 and 8/108.

### Withholding

For fees under Income Tax Act article 204: 10.21% up to ¥1,000,000 and 20.42% above it, on the tax-exclusive amount, rounded down to the yen.

### Entries stay on this device

Entries are saved in the browser of this device and never sent. Export JSON to open them on another device; the seal image is not in the JSON.


## Supported formats

### Input

- Form fields
- Seal image (PNG or JPEG)
- JSON exported from this tool

### Output

- PDF (A4 portrait; Japanese text can be selected and searched)
- JSON (saved entries)


## Capability matrix

| Feature | Support | Notes |
| --- | --- | --- |
| Invoice, quote and delivery note | Supported | — |
| Mixed 10%, 8% reduced-rate and tax-exempt lines; tax-exclusive and tax-inclusive entry | Supported | — |
| Rounding of tax (once per rate; down, to nearest or up) | Supported | — |
| Check of the registration number (T + 13 digits) | Partial | Only the format. It is not matched against the NTA list or confirmed |
| Withholding (fees; two bands at ¥1,000,000) | Partial | Fees with special rules (for example some professions) are not covered |
| Seal image on the document | Supported | PNG or JPEG up to 2 MB. This is not an electronic signature |
| Up to 25 lines per document (continues on further pages) | Supported | — |
| Use on a smartphone | Partial | The screen does not scroll sideways on a small screen. Long lists are easier to enter and check on a PC |
| Electronic book-keeping storage rules (保存のデータ要件) | Not supported | The tool makes the PDF only; it does not meet the storage rules |
| Electronic invoice data exchange, accounting software links | Not supported | — |
| English or foreign-currency forms | Not supported | Documents use the Japanese form; the English screen makes the same form |
| Customer list and automatic numbering | Not supported | Numbers are typed by hand |

## Limits & notes

- Up to 25 lines per document; a longer page continues on the next page. Unit prices up to ¥100,000,000,000 (whole yen). Quantities up to 3 decimal places.
- Entries are saved on this device. Where storage is off, they are lost when the page is closed.
- Seal image: PNG or JPEG up to 2 MB. No electronic signature or certificate is added.
- Check that the tax rates, required items and withholding are right for your case. This is not legal or tax advice.

## Privacy & safety

Making, saving and printing documents all happen in your browser. Entries, the PDF and the seal image are never sent to a server.

## FAQ

### What must a qualified invoice contain?

The issuer’s name and registration number, the transaction date, the items (with a note for reduced-rate items), the total and tax rate for each rate, the tax for each rate, and the recipient’s name (National Tax Agency). The form has fields for all of them.

### How is the tax rounded?

Once per rate for each document. Adding up the tax of each line is not accepted for the qualified-invoice items, so this tool does not do it (NTA Q&A question 57).

### How is tax worked out for tax-inclusive prices?

Each rate’s tax-inclusive total × 10/110 (8/108 for reduced rate), rounded. The tax-exclusive amount is the total minus that tax, so the two always add up.

### How is withholding worked out?

On the tax-exclusive total: 10.21% up to ¥1,000,000; above that, (amount − ¥1,000,000) × 20.42% + ¥102,100. Rounded down to the yen (NTA No. 2798).

### Can I check that a registration number is valid?

No. Only the format (T and 13 digits) is checked. Confirm it on the NTA’s public list of qualified invoice issuers.

### Is my document uploaded?

No. Making and saving the PDF happens entirely in your browser; nothing is sent to a server.